How to use the PTO Accrual Calculator

Estimate accrued and available paid time off hours from an annual allowance and pay periods.

Calculation formula

PTO accrued = annual PTO allowance ÷ pay periods/year × completed periods; available balance = accrued − PTO used.

Recommended steps

1. Enter values using the units shown beside each field.
2. Review whether the example assumptions match your situation.
3. Run the calculator and compare the key metrics.
4. Use the source data or official rates when precision matters.

Known limitations

Simplified evenly accrued PTO. Actual employer rules can include waiting periods, caps, carryover, and vesting.